TERMS AND CONDITIONS
Terms and Conditions – VENUE HIRE
Please read this form carefully when booking your function date. The Venue Hire booking form must be signed in agreement with the Terms & Conditions below.
VENUE HIRE
1. BOOKINGS
1.1 The Hirer shall not use the venue for any purpose other than the ‘Approved Purpose’ specified on Venue Hire contract or risk event/function be cancelled.
1.2 A Non refundable 50% deposit is required to secure your booking. This holds the times and dates for you, By paying your deposit you have read and agree to our terms and conditions.
2. PAYMENTS
2.1 Your full balance will be due no later than 30 days before your event.
2.2 For extra equipment hire or services these can be booked at a later date on a separate invoice, same deposit and balance due requirements apply.
2.3 A $500 security bond is required before your guests arrive, this is refunded to you after all checks/deductions are completed after your event has taken place – some deductions may be –
[ ] Extra time added –
[ ] Extra equipment required – [ ] Extra services required –
[ ] Damages to venue/furniture – [ ] Complaints from neighbouring businesses regarding music or parking –
[ ] Pack down your event –
[ ] Extra clean up of event –
[ ] Sorting through bins / excess rubbish left –
[ ] Toilets blocked / damaged –
[ ] Vomit clean up in and around the venue –
[ ] Broken Glass on the road at the front of premises or in the venue.
3. CANCELLATIONS
3.1 ALL cancellations must be received in writing. Your event is not cancelled until you receive confirmation from Lovely Jubbly Events & Party Hire.
3.2 Cancellation of the booking more than 30 days prior to the booking: Cancellation fee is original non refundable deposit loss. (50%)
3.3 Cancellation of the booking 29 days or less prior to the booking: Cancellation fee 100% of total venue hire
3.4 Under certain conditions we may be able to move your date at a one off fee of $50 if your event is over 30 days away, if your date is 15-30 days away an admin / loss fee of $250 can be made subject to availability, Under 14 days away no date changes are available.
3.5 If you decide to cancel the booking due to something in our terms & conditions then the above fees apply as you agreed to the terms and conditions upon paying the deposit.
4. CLEANING FEE
4.1 All areas hired, including the toilets, Kitchen, BBQ area, lawn area and inside Marquee must be left in a clean and tidy condition. (We do the disinfectant / deep clean)
4.2 If you do not intend to tidy up and clean before your vacate time then please book the additional service for us to do your tidy up and clean Or book to return the following morning before 10am for a $100 fee. See extra services and fees.
4.3 If the clean up service is not booked and the venue is left messy and dirty then we will deduct this from your bond.
4.4 You are required to tidy the venue to how you found it, any furniture you have moved around please return to original positions and leave your extra hires stacked neatly after cleaning.
5. DAMAGES / LOSS
5.1 Organiser/Hirer must leave the venue as they find it or a pack down / cleaning fee may be applied after the event.
5.3 The owner is not responsible for storage of materials or items for your event and is subject to availability of space and must be requested. The owner will take all necessary care but accepts no responsibility for damage or loss of equipment or materials left at the venue before, during or after your event.
5.4 We recommend organisers arrange their own insurance. Organizers are financially responsible for any damage to fittings, property or equipment by guests, customers, or outside contractors during or after your function. Organisers are responsible for any cancellations they make due to anything listed in our terms and conditions that they did not read at the time of booking.
5.5 It is an express condition of this Agreement that the owner shall not accept liability for any damage, illness,or injury caused or found to be caused to any person or property because of acts of omissions of the Hirer,or guests or invitees or persons under their control.
5.6 The Hirer shall, if it is a requirement of the Approved Purpose, at its expense, effect and keep in force for the Hire Period a public risk policy of insurance acceptable to the owner in respect of the Venue and the Approved purpose for an amount not less than the amount specified in this Agreement.
5.7 Damages to the venue facilities, furnishings or fittings will be charged to the hirer
5.8 For prompt resolution and recognition all concerns must be raised with the host / owner during the event, this is too late to discuss after the event.
5.9 It is the Hirer’s responsibility to ensure that the Venue is kept safe, secure, and protected against theft or unwanted guests throughout the Hire Period.
5.10 The Hirer shall not do or suffer anything to be done whereby any policy of insurance in respect of the Venue may become void or voidable or whereby the rate or premium on any policy of insurance in respect of the Venue may be increased,
5.11 The Hirer shall pay to the venue on demand all legal costs, charges, and expenses for which the venue shall become liable in consequence of or in connection with any default of the Hirer in observing or performing any of the Hirer’s covenants or obligations expressed or implied in this Agreement.
6. DECORATIONS
6.1 No Confetti, glitter, or sparklers or smoke machines are permitted in the venue or on the grounds of the venue. (we understand weddings have confetti as tradition so please discuss with us as it would be your responsibility to clean up all of it if confetti is used- same with gender reveals and any party poppers or confetti balloons – this needs to be approved by the owner and agreed upon for the hirer to fully clean up all the decorations from the floor.
6.2 The Hirer may not affix, exhibit, or permit to be affixed or exhibited upon any part of the Venue or adjacent land, any placard, sign, poster, hoarding or advertisement without the prior written consent of the venue or-otherwise than in accordance with any conditions imposed by the venue.
Welcome signs are accepted from the driveway.
6.3 No tape is to be used on any walls / furniture, fairy lights etc. Anything you tie to our fences, umbrellas etc must be removed. The costs of removals or repairs for any damage will be deducted from the Hirer’s bond. Should the Bond be insufficient to meet the cost of repairs the Hirer will be liable for additional costs.
7. DAMAGES / EXPENSES
7.1 All liability for loss or damage to property or persons during the hire of the Venue is the responsibility of the Hirer.
7.2 The Hirer is responsible for the cost of any damages to the owners property incurred by guests who accidentally, wilfully, or negligently cause such damage. Please report any damage discovered to the owner. The Hirer must promptly report to the owner any damage to or accident at the Venue during the period of hire.
7.3 The Hirer shall pay to the owner on demand all legal costs, charges, and expenses for which the owner shall become liable in consequence of or in connection with any default of the Hirer in observing or performing any of the Hirer’s covenants or obligations expressed or implied in this Agreement.
7.4 The cost to repair any damage to Venue property during the function and any outstanding fees and additional staff wages will be deducted from the Bond. Should the cost to “make good” any damage exceed the Bond paid, the Hirer will be billed accordingly.
8. ADDITIONAL SERVICES / FEES
8.1 Setting up & styling extra hires before your arrival can be arranged at a fee if you’d just like to turn up and it all be ready. This can be quoted upon request. This is based on your chosen extras.
8.2 Adding on set up time before your event booked time is an additional fee of $100 an hour.
8.3 Adding on an extension to your event hours to finish later than booked then this is an additional fee at the hourly rate you signed up for – charged in 30 minute blocks – Music lowered for extended hours to 50 decibels.
8.4 Packing down of extra hires, furniture back in place, decorations and balloons etc removed, food disposed of from fridges and a full clean up is charged at $250 for those that would like to book this (no fee if venue is left as it was found)
8.5 Additional staff like bar staff, waiting staff, MC, Wedding coordinator, planner, photographer etc can be booked at an additional fee. Host duties are listed below.
9. EVENT HOST (included)
9.1 HOST duties NOT INCLUDED – this does not include serving or mixing of drinks, This does not include full waiting service throughout the event, these can be organised externally if this is required. This does not include being a wedding coordinator or planner, they can work with you to ensure smooth running on the day but are not qualified to take on this task. Please provide them with a timeline at least 30 days prior which may include ‘guiding guests to ceremony chairs’ ‘announcing the food is ready etc’ This does not include preparing food, cooking food or handling food. They can assist with tidying away your food from tables and scraping food into the bin
9.5 HOST DUTIES – INCLUSIONS
This includes the following if required, please contact us closer to your time with a timeline about your event alongside with what you would like your host to be involved in 1. Be present upon your arrival to assist with filling up your fridges / meeting your vendors to show them where to go.
2. Assisting your own team with rearrangements of furniture to suit your event.
3. Assisting your own team to set up your additional hires / Decorations
4. Linking your phone via Bluetooth to our sound system and setting to the correct decibel level permitted.
5. Turning on all the lights and showing you how to change the colours on the vogue box and candles via remote.
6. Greeting guests on arrival at the front gate and guiding them where to go, handing a drink over (RSA staff only) showing where the gift table is etc.
7. Speak on the microphone once all your guests arrive to give them a quick run down on parking, smoking, fire extinguishers, fire exits, first aid, decibel levels, vacate time and their contact number if any one requires anything during the event, the hosts intention to come down half way through the event to do a general clean up, fill up toilet papers, change hand towels etc, If you prefer to do this announcement yourself please let us know and we will give you the full housekeeping script.
Your host comes with 2 options
Please provide your host with a full timeline and list of your requirements at least 30 days before your event.
Option 1. – Only be present when you need them to assist with your timeline Please provide your host with a full timeline and list of your requirements at least 30 days before your event. (announcing cutting the cake etc) Still come down half way through your event to do a general clean & tidy, emptying bins, restocking toilet rolls, change hand towels and altering the sound system. Host will still be contactable throughout your event for anything you require.
Option 2. – Or if you prefer no interference at all from when guests arrive to guests leaving but still would like the host to be fully contactable throughout the event then this is also an option, however if breaches of the terms occur then this would give the host cause to look out over the venue or enter the venue. (Music volume increase / smoking in the venue, illegal parking) This is in your hands so please do not opt for this then be offended if the host has to come speak to you due to breaches.
15 minutes before your vacate time your host will come down and start on her clean up, this usually ties in with you doing your tidy and clean up, if you have booked and paid for us doing the full pack down and clean up then our host will only come down at your vacate time.
Host turns all the lights off at the end of your event and closes the gate 10 minutes after vacate time,
If under 10 guests are still present after vacate time as they are waiting on a lift or finishing drinks etc then this is all good and can be in the smokers area as all lights in the main area will be switched off and only music from your phone is allowed. There is no fee for this as it’s only a small number and not using our facilities as it’s not continuous with the party, see extra services and fees if you’d like to continue the party
Please speak with your host as you are leaving regarding any vendors or yourself you have booked in that are returning the following morning to collect gifts, excess rubbish, leftover food or finish your tidy up. This is an added $100 fee to return before 10am the following morning.
10. INCLUSIONS
10.1 All outdoor furniture is included, this consists of bar tables, wine barrels, bars, cable drum tables, stools and crate / pallet seating area. Approx 70 ppl seated.
We can offer plastic tables and chairs to you for inside the marquee – these are subject to availability (if we don’t have them booked out then you are welcome to use at no charge) if you need some extra tables and chairs to be guaranteed availability then we recommend this is done via our website.
10.2 Full use of venue for you and your guests from the driveway to the back, indoor and outdoor, kitchen and bathrooms.
10.3 Extra items like lolly carts, backdrops, bath tub esky’s, drinks tables and decor may be offered at no charge – subject to availability, if there’s something you want to be guaranteed for your event we suggest you book this in.
10.4 2 Fully plumbed bathrooms with 4 toilet rolls and a fully enclosed kitchen with light up bar fridges, food fridge / freezer and essentials box is provided if you forget something.
10.5 Hot water urn and microwave included.
10.6 Use of our keg system, this is no charge but you’ll need to bring your own gas and beer and set this up yourselves. We are unable to do this for you as we are a BYO DIY venue. You are responsible to get the gas running correctly.
10.7 BBQ is hired at no charge, Heaters can be hired at $30 each and this includes the gas.
11. ACCESS TO VENUE
11.1 Hiring of the space only entitles you access for your booked times. For any additional time needed please add this to your booking. This includes other vendors arriving.
11.2 Access to the venue pre event is subject to availability on the day. To book extra set up time this is charged at $100 an hour.
11.3 Vacate later for extra pack down / clean up / party time – this is charged at the normal hourly rate that you booked and is charged in 30 minute increments- The music off rule still applies.
11.4 The Hirer is required to vacate the venue at the expiration of the time specified on the Venue Hire form. Failure to do so may result in additional costs to the Hirer, will be deducted from the Hirer’s Bond. For 10 guests or less that are still waiting for taxi or finishing drinks etc they can wait on the driveway (no fee)
11.5 Our venue host will be there to greet you at your access time – this is your duty to let her know any concerns so they can be rectified before your guests arrive, your host is there at the end to turn everything off at your vacate time.
12. FOOD / BEVERAGE / VENDORS
12.1 All food and beverages must be provided by Hirer. Extra catering equipment being brought in needs to be approved by owner to clarify if we have enough PowerPoints – space etc. No electrical appliances that exceed 10 amp are permitted.
12.2 If you bring in extra electrical equipment that trips our power we ask that you do not plug in again, a black out caused by breach of terms on your behalf is not the owners responsibility.
12.3 Please provide a detailed list of what extra equipment you will be bringing with you, if this is not approved then this can be turned away on the day at a loss to the hirer not the owner.
12.4 This Is a BYO Venue. The hirer must discuss with the owner any arrangements made with outside vendors – to arrange what facilities or space they require. We ask that your caterers are self sufficient, however we can offer cold water and power access if required, We have room for food trucks. The owner has a right of approval over catering arrangements.
12.5 You are required to inform the owner the names of other vendors who will be accessing the venue and the times of their arrival before event and their return after event to make sure they do not clash with another event we are hosting at the premises. – [ ] Celebration Cakes, grazing platters and drinks etc may be brought in to the venue space prior to hirers event and placed in the fridges provided. Subject to availability/ written confirmation from owner.
12.6 Please note that after the event the remaining food and drinks from the fridges will be packed in bin liners AFTER 10am the following day, if the hirer has not returned to remove the leftovers themselves. Our bin day is Thursday – they can be left in the fridges in bin liners until we dispose of them on Wednesdays.
13. ENTERTAINMENT
13.1 The owner reserves the right to monitor and control the noise level of all sources of entertainment. – As advertised- This is not a loud music venue, upon viewing the premises you will be played the volume as an example of our music level and sound.
Very little bass is allowed at this venue, if this is important to you then unfortunately this isn’t the venue for you.
Up to 70 decibels which is permitted up until 9pm Sunday to Thursday . (Not added time)
Up to 70 decibels which is permitted until 11pm Friday to Saturday. (Not added time)
13.2 Our sound system (Evolve 30m) is set to the correct levels which only our team can adjust, you may control your own device that is Blue-toothed to this as our host will set this up for you on arrival and will make the changes herself at the correct times. Your device will be set at the maximum 70 decibels when standing 15 metres from the sound system, you may move the speaker to your preferred spot.
13.3 Only this 1 speaker is allowed at the venue. Please do not bring more speakers with you.
13.4 NO DJ is permitted at this venue – if you booked your venue hire prior to 5th November 2023 then we will honour your booking to go ahead with your DJ, please send through your DJ information with proof of booking before this new rule applied. We will send your DJ the relevant details outlined in our terms and conditions, failure to provide us with your DJ information has you at risk of us cancelling your Event at your expense.
13.5 Tampering with our sound system leaves you at risk of having your event end early or full bond loss.
14. SMOKING
14.1 Our beer garden and marquee are strictly non-smoking areas. Risk of bond loss if your guests smoke / vape in here. – We have a designated smoking area on the driveway of the property. Please use the ashtrays provided. Do not dispose of cigarettes on our Astro turf.
15. SECURITY
15.1 If deemed necessary by the Venue owner then the hirer will employ a security guard to ensure safety of all guests at the cost of the function holder. (18th & 21st) If there’s more than 10 adults / family members over the age of 30 that will be present until the vacate time then this may be bypassed.
16. RUBBISH DISPOSAL
16.1 We provide 2 large (council size) food general waste bins with bin liner – and 2 smaller recycle bins.
We also have around 6 milk crate cubes for cans and bottles placed around the venue. – It will be the Hirer’s responsibility to dispose of any waste over and above normal for the function activity. UP TO 4 bin liners can be left inside the above mentioned bins. Anything past this is to be removed by the hirer or fees apply. (Excess food you do not want to take with you we dispose from the fridge on Wednesday evenings for our bin day) We ask you don’t throw excess food into our bins after Thursday as during the heat these can be a hazard for us, scrapings from plates are permitted. PLEASE REMOVE YOUR EXCESS CARDBOARD FROM YOUR CRATES OF BEER ETC.
Lovely Jubbly Party Hire reserves the right to cancel any agreement for hiring a function area. Such actions will only be taken in the event of extreme necessity. Notice of cancellation will be given as soon as possible and any paid hire fee will be refunded.
The owner reserves the right to cancel any event or function if the owner believe that a specific event/function will affect the smooth running the owners business, it’s security or reputation. This will be at a loss to the hirer.
Acceptance of Terms & Conditions
The Hirer acknowledges and admits that he/she has read and understands the meaning and consequences of the Terms and Conditions of this Agreement and covenants and agrees to be bound and comply with them.
By paying a 50% deposit, I acknowledge and agree to abide by the above Terms and Conditions.
Acceptance of Terms & Conditions
The Hirer acknowledges and admits that he/she has read and understands the meaning and consequences of the Terms and Conditions of this Agreement and covenants and agrees to be bound and comply with them.
I acknowledge and agree to abide by the above Terms and Conditions – Please complete the following details and SUBMIT.